Mail merge
You can use mail merge to create
form letters, mailing labels, envelopes, or catalogs.
It helps you in organizing the address data, merging
it into a generic document, and printing the resulting
personalized documents.
Four easy steps to do mail merge
in MS Word:
- Open or create a main document, which contains
the generic information that you want to repeat
in each form letter, mailing label, envelope,
or catalog.
- Open or create a data source, which contains
the data that varies in the merged documents
— for example, the name and address
of each recipient of a form letter. The data
source can be an existing spreadsheet, database,
or text file, or a Word table.
- In the main document, insert merge fields,
which are placeholders that tell Microsoft
Word where to insert data from the data source.
- Merge data from the data source into the
main document. Each row (or record) in the
data source produces an individual form letter,
mailing label, envelope, or catalog item.
You can send the merged documents directly
to a printer, or to e-mail addresses or fax
numbers. Or you can collect the merged documents
into a new document so you can review and
print them later.
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